Fees & Refund Policy

We believe our fees offer good value for money and reflect the quality we deliver!

Placement Fee

Smartaupairs does not charge a search activation fee.

The placement fee only becomes due the moment you and your chosen au pair have completed the Smartaupairs invitation form. The invitation form acts as a written confirmation of your offer & the au pair acceptance.  

All applicant profiles include a clear confirmation of the applicable placement fees.

The placement fees quoted below reflect the maximum availability of the au pair as confirmed on their profile upon introduction. Extension fees apply for placements which exceed origially agreed placement duration. 

Very Important 

We must highlight that a chosen candidate is only reserved for a host family provided that the below timelines are met, including:

  • Timely receipt of the invitation form (2 days from receipt of the form)
  • Timely receipt of your placement fee (3 working days from receipt) - always prior to au pair arrival.

We reserve the right to re-circulate the applicant profile if the above timelines are not met.

2020 Placement Fees 

Placement Duration

Traditional 

Traditional Au Pair Program

 

Experience + 

Native English Speakers from Australia/NZ or
Au Pairs with Substantial Prior Childcare Experience
Less than 5 months £450+VAT N/A
5-6 months £550+VAT £750+VAT
7-8 months £630+VAT £830+VAT
9-12 months £790+VAT £950+VAT

 2021 Placement Fees 

Due to the upcoming Brexit changes (and no clear visa/entry route for EU national au pairs), we are currently unable to place EU nationalities for 2021 start dates unless they have a pre-existing pre-settled status and/or dual-British nationality. We expect substantially longer search/lead times as a result.

In addition to EU nationals with appropriate settlement status, we continue offer au pair and mother's help candiates from countries which are eligible for a Tier 5 visa (including Australia, New Zealand, Canada).

Placement Duration Placement Fee
up to 7 months  850+VAT
8-12 months  1150+VAT 

Placement Extensions 

Many au pairs extend their agreed placement duration with their host family.

It is your duty as a host family to inform our agency of such extension, in which case the difference in the placement fee categories will become due.

Example: You have confirmed an au pair placement for a period of 6 months, and the au pair extends their stay by a further 6 months. The difference in the two fee categories  would be due. Reduced surcharges apply for placements extended to be longer than 12 months.

Guarantee & Refund Policy 

We recognise that sometimes things do not go to plan, even with the best planning and support. 

All long term placements include a 4-week guarantee and a fair refund policy for your peace of mind. 

If the placement is terminated prior to arrival or during the post-arrival guarantee period, Smartaupairs will offer one free replacement au pair search. Refund policy is only applicable for the first placement. 

Should we, however, be unable to offer suitable replacement au pair candidates within the first 30 days (from the date of notifying us) the following refund schedule applies should you choose to discontinue the replacement search with smartaupairs.

Unreasonable rejection of replacement candidates (such as amending the new search requirements to be such which are substantially different to the original search) does not automatically warrant a refund. 

No refunds apply whereby the placement is terminated outside of the guarantee period or whereby no replacement is requested to be found. 

Any credits/discounts offfered are valid for a period of 3 months unless otherwise confirmed.

The maximum refund available is 75% of the full placement fee paid.

Refund Policy

0-7 days from agreed arrival date 75% 
8-14 days  50% 
15-30 days  25%  

WE KINDLY ASK TO NOTE THAT ANY REFUNDS ARE SUBJECT TO: 

Punctual payment of the placement fee (from the date of issue).

Any pocket money due for the au pair has been settled.

An appropriate notice has been given to the au pair. Placement may be terminated before the expiry of the two week notice only upon mutual agreement together with the au pair unless in case of gross misconduct.

The au pair is not leaving due to conditions which are grossly different to those agreed with the au pair and Smartaupairs.

Whereby there is no reason to assume gross misconduct, and you require your au pair to leave ahead of the expiry of the notice period of two weeks without the agreement of the au pair – we ask you as the host family to pay for the pocket money due for the notice period in addition to the au pair flight cost home.

If Smartaupairs is required to provide the au pair emergency accommodation in case of unjust termination without notice, the charges will be made to the host family. 

Safe & Easy Payment 

A separate invoice detailing the final fee is issued upon placement confirmation.

We ask to settle the invoice by bank transfer (details supplied upon invoicing).

We do not accept cheques.